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Federal Motor Coach Safety Administration Home
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MCSAP Planning Meeting and
ITD-PRISM Workshop

Registration is now open!

The 2026 MCSAP Planning Meeting and ITD-PRISM Workshop will take place April 28-30, 2026 in New Orleans, Louisiana!

Each year, this event focuses on giving MCSAP partners information, tools, and ideas to strengthen their State MCSAP programs. A draft agenda for this year's event is available below.

Download 2026 Draft Agenda

Meeting Overview

FMCSA is pleased to offer this joint event bringing together Motor Carrier Safety Assistance Program (MCSAP) lead agencies, as well as Federal and State Innovative Technology Deployment (ITD) and Performance and Registration Information System Management (PRISM) team members. This is the single most comprehensive Federal annual strategy session and workshop for commercial motor vehicle (CMV) safety. This meeting also serves as the MCSAP funding conference for the FY 2027 grant cycle.

The theme for this year’s event is: Focus on Fundamentals

Attend this event to:

  • Understand the MCSAP National Priorities for fiscal year 2027.
  • Align your State's Commercial Vehicle Safety Plan (CVSP) with the Administration's priority on recommitting to core MCSAP activities.
  • Learn best practices to help you set ambitious and achievable PRISM and ITD goals for the year.

This year’s meeting will be in-person only, there will not be a virtual option for attending.

Explore this page to view the draft agenda and key information about this year's event, as well as conference materials from the 2025 event. Materials from previous years' events are also available in the Grants Resource Center.

Event Agenda
Day Sessions
Day 1 Morning: FMCSA-only staff meeting
Mid-Morning: All-attendee sessions begin
Day 2 Morning: All-attendee sessions
Afternoon: MCSAP, ITD, and PRISM sessions
Day 3 MCSAP, ITD, and PRISM sessions throughout the day
Download Draft 2026 Agenda

Event Registration

There is no cost to register for the meeting, however advanced registration is required. Use the link below to tell us who will be attending from your organization.

Each person who will attend must register individually, including Federal staff, State MCSAP partners, and State contractors.

Note: Vendors must have a contractual relationship with a State agency to be eligible to attend.

The cutoff for event registration is Wednesday, April 15, 2026 at 5:00 p.m. Eastern Time.

When registering, be sure to enter accurate names, titles, and organizations, as we will use this information to print attendees’ nametags.

Register at EventBrite

Hotel Information

Do not contact the hotel directly to reserve your room. Use the links below to reserve your hotel room. To avoid a fee, be sure to cancel or change any reservations at least 72 hours before arrival.

Sheraton New Orleans Hotel
500 Canal Street, New Orleans, LA 70130
Room rate: $179/ per night

The cutoff for reserving a room is Monday, April 6, 2026, at 11:59 p.m. Central Time.

This year, to accommodate all participants, we have reserved room blocks in two hotels—the meeting venue (Sheraton New Orleans Hotel) and the hotel directly across Canal Street (New Orleans Marriott). If one is full, please use the other link to book your reservation.

Reserve at Sheraton New Orleans Hotel | Reserve at New Orleans Marriott

Download 2025 Event Materials

General Sessions

Access presentations from the general/plenary sessions from the 2025 MCSAP Annual Meeting. These sessions were presented in the main ballroom to all event attendees, including opening remarks from FMCSA leadership.

View in Resource Center

MCSAP Sessions

Access presentations from the MCSAP (Track A) sessions from the 2025 event. These include discussions on MCSAP grants management best practices, an Enforcement Update, and training on using the tools on FMCSA's Analysis and Information Online (A&I) website.

View in Resource Center

PRISM/ITD Sessions

Access presentations from the PRISM and ITD (Track B) sessions from the 2025 event. These include updates on FMCSA IT modernization, guidance on the PRISM "Level Up" initiative, and a summary of the similarities and examples of ITD-funded projects.

View in Resource Center

Frequently Asked Questions

Who should attend?

Federal and State personnel, including local law enforcement agencies, who are involved in preparing, implementing, and monitoring a Federally-funded CVSP. States may choose to invite vendors with whom they have a contractual relationship. About 400-500 people typically attend.

Is there a cost to register?

There is no cost to register, but advanced registration is required. Travel costs are eligible for reimbursement using MCSAP funds.

How close is the hotel to the nearest airport?

Louis Armstrong New Orleans International Airport (MSY) is approximately 16 miles from the hotel.

What are my parking options at the hotel?

On-site daily parking is available for a cost of $62.15 plus tax per day/per vehicle. Valet parking is available for $62.15 per day/vehicle. Electric car charging stations are available.

What are my options for getting to the hotel from the airport, and back to the airport?

Options for transportation to and from Louis Armstrong New Orleans International Airport include:

  • Transportation Network Companies (e.g., Lyft, Uber): Prices vary depending on the time of day
  • Taxi: $15/per person/one way; $36/two people/one-way (on demand taxis available at Louis Armstrong New Orleans International Airport and hotel)
  • Limo Livery (third-party company): $197 one-way/group of five (reservation required; 504-561-8777)
  • Note that the hotel does not provide shuttle service.

What is the dress code?

The dress code for the meeting is business casual.

How do I request a reasonable accommodation for the event?

The United States Department of Transportation (DOT) is committed to providing equal access to this discussion for all participants. If you need alternative formats or services because of disability, please contact us at StatePrograms@dot.gov with your request by Friday, April 17, 2026, at 5 p.m., Eastern Time.

Additional Questions? Contact Us

If, after reviewing the frequently asked questions above, you still have questions about this event, you can reach out to the FMCSA State Programs Division. We will respond to your message as soon as we are able.

For general MCSAP questions, please continue to work with your FMCSA Division Office.

Contact State Programs