Every motor carrier must require every driver to record his/her duty status for each 24-hour period using specific methods outlined by regulation. Logs/Records of Duty Status (RODs) must be kept current by showing each change in duty status. The time zone used on a driver’s daily log should be the time standard of that driver’s home terminal. For each change in duty status, the name of the city/town/village with the State abbreviations must be recorded. In addition to the status of the driver, specific information must be included as outlined in 395.8. During a Safety Audit, motor carriers may be asked to submit documents supporting the driver’s record of duty. Such documents can include any of the following: toll receipts/records, fuel receipts/records, bills of lading, trip reports or another type of document for verification.
Beginning December 18, 2017, motor carriers subject to the ELD rule must automatically record on- and off-duty time using an electronic logging device (ELD). Motor carriers who have an automatic on-board recording device (AOBRD) that was installed and in-use prior to December 18, 2017, may continue to use this device to record and share HOS data until December 16, 2019.
To submit your ELD file
- Via web-service (telematics or Bluetooth): ELD device will prompt user to request an "output file comment". The comment you enter must be the "NEWS-xxxxx" code located beneath the "Upload Here" button on this page.
- Via local data transfer: ELD device will output a file that user can upload to NEWS via the upload button. Do not print and fax in this file, it must be uploaded.
To submit your AOBR file
- Upload or fax your file to NEWS using the "Upload Here" button at the top right of this page.
Under both exceptions, the motor carrier must keep time records of the times the drivers report for and are released from work each day, and the total hours on duty each day. If a carrier meets an exception below, a timecard must be uploaded.
- 100 air-mile radius drivers if:
- The driver operates within a 100 air-mile radius of the normal work reporting location AND
- The driver returns to the work reporting location and is released from work within 12 consecutive hours
- The driver operates a:
- Property-carrying CMV and has at least 10 consecutive hours off duty separating each 12 hours on duty
- Passenger-carrying CMV and has at least 8 consecutive hours off duty separating each 12 hours on duty
- AND the motor carrier that employs the driver maintains, and retains for a period of 6 months, accurate and true time records
- Non-CDL Short Haul - 395.1(e)(2), which is defined as:
- Drive a truck that does not require a CDL
- Work within a 150 air-mile radius of your normal work reporting location and return there each day
- Follow the 10-hour off duty and 11-hour driving requirements
- Do not drive after the 14th hour after coming on duty on 5 days of any period of 7 consecutive days
- Do not drive after the 16th hour after coming on duty on 2 days of any period of 7 consecutive days